DentiApps Privacy Policy

Effective Date: May 5, 2025

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DentiApps (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect information obtained through the DentiApps mobile application (the “App”) and our related services.

This Privacy Policy is designed to comply with the Apple App Store Review Guidelines, HIPAA (Health Insurance Portability and Accountability Act) where applicable, and relevant data protection laws including the California Consumer Privacy Act (CCPA) and General Data Protection Regulation (GDPR).

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1. Information We Collect

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We collect the following types of information:

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a. Patient Data

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We handle patient data as Protected Health Information (PHI). If you are a healthcare provider using DentiApps, you may enter or upload patient information, including but not limited to:

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• Name, date of birth, and contact details
• Treatment records and notes
• Medical history
• Images (e.g., intraoral photos)
• Clinic visit records

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Note: DentiApps does not use or access PHI for advertising or marketing purposes. All patient data remains under the control of the healthcare provider and is stored in accordance with HIPAA requirements.

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b. Usage Data

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When you use the App, we may automatically collect:

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• Device type and operating system
• App version
• Log data (e.g., crash reports, session duration)
• Diagnostic and performance analytics (only if user has opted in)

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c. Location Data

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If enabled by the user, we may collect approximate location to verify visit or clinic details. Location data is never shared with third parties for marketing.

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2. How We Use Your Information

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We use the information collected solely for the following purposes:

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• To provide and support the DentiApps service
• To maintain secure access to patient and clinic data
• To enhance functionality, user experience, and performance
• To troubleshoot bugs and improve our platform

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We do not sell, rent, or share your personal or patient information for advertising purposes.

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3. Data Security and HIPAA Compliance

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DentiApps uses industry-standard security protocols to protect your information:

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• All data is encrypted in transit (SSL/TLS) and at rest (AES-256)
• User authentication via secure login credentials
• Role-based access controls
• Routine security audits

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We follow HIPAA guidelines and partner only with third-party services (e.g., cloud storage providers) that are also HIPAA-compliant.

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4. Data Storage and Retention

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All data is stored securely in the United States using HIPAA-compliant cloud services. Patient data is retained according to your clinical or organizational retention policies and is not stored longer than necessary.

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If you delete your account or request deletion of patient data, we will securely remove the data from our systems unless retention is required by law or regulation.

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5. Your Rights and Choices

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You may:

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• Request access to or deletion of your account
• Request modification or correction of data
• Withdraw consent to data collection (where applicable)

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Healthcare providers are responsible for managing patient data in accordance with legal and professional standards.

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6. Children's Privacy

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DentiApps does not knowingly collect personal data directly from individuals under 13 years of age. All child-related patient data is entered by licensed providers and is used solely for clinical purposes.

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7. Third-Party Services

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We may use third-party services for secure data storage and analytics. All such partners are bound by strict confidentiality and data protection agreements and are HIPAA-compliant.

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8. Changes to This Policy

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We may update this Privacy Policy from time to time. Changes will be posted in the App and on our website. Your continued use of the App after any updates constitutes acceptance of those changes.

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9. Contact Us

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If you have questions about this Privacy Policy or your data, please contact us via our contact page:

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Contact Us About the Privacy Policy

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